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3 Steps to Effective Project Planning and Control • Leadership Thoughts Blog

Planning for these changes and creating a way in which they will be dealt with and lessen their negative impact on the project. Change is sometimes the biggest driver for conflict, so it is important to manage it correctly and to establish a plan for its management. Process improvement plan: Improvement and learning is essential in project management. It is important to strive for quality results. Lessons can be learned from previous projects and applied to future ones, heightening the potential for increased success.

Project Planning Techniques. Software project plan example.

Sample Project Plan Document. Project planning is a vital part of project management. The three most common reasons for project failure are lack of stakeholder engagement, lack of communication and a lack of definition of roles and responsibilities. Project plans are important exactly for these reasons. They cover these downfalls of project management. Stakeholder engagement: The project planning process acts as an aid in stakeholder engagement. It can be used to communicate with stakeholders and to show them that their view and opinion is valid and valued. By showing them the project development plan, they will have more peace of mind about how the project will run and in general, become more useful to the project team by giving their valuable input and advise.

Communication: In project planning and management, communication is key to a successful project. If people do not know what is expected of them how should you expect them to perform up to standard? A plan serves as an effective communication tool. It communicates in a clear manner of what the project will look like, how it will be performed and what the outcome needs to be so that everyone involved with the project is on the same page. Clear definition of roles and responsibilities: A project work plan clearly sets out the tasks and activities of the project and maps am out along a timeline.

The people that are involved with each of the tasks and activities are also clearly defined. This allows them to be aware of their work schedule , what is expected of them and when. This gives team members a defined understanding of their individual roles responsibilities and means that they can put their efforts towards working to achieving them. The resources to a project are one of its most important factors.

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Without resources the project would be very unlikely to succeed. Resources are made up of both human and non-human aspects. The different types of resources need to be accounted for in separate sections. Human resources and their varying skills will be required in different ways during each phase of the project.


Different types of skills may be needed at different points of the project and this is important to plan for appropriately. Project planning and control in terms of human resources needs to take into consideration the tasks of the project, the type of professional that is needed to execute the task, where these professionals will come from if they are not already part of the team, the skill level required for the said task, the quantity or number of professionals needed to complete the task, their hours required and the controller, meaning the person who will have full authority over the resource.

Non-human resources are again needed in different ways at different stages of the project. A lot of the considerations to be taken are similar to those of human resources however there is no skill involved as material resources do not have skills. Instead a cost estimation of the resources is an extra consideration to be taken into account. Resource assumptions need to be included at the time of resource planning and they include figures such as an approximation for equipment lease or the requirement of an external source with which the deal is not yet completed.

Any risks associated with the resources should be planned for through mitigation strategies which will be used to deal with any potential problems if they do occur. A list of sources from which the resources will be obtained needs to be made in a detailed manner. It should contain basic details about the source such as the name, the location, a contact name and details. Every project is different.

Project Controls : What is it and why is it important ?

It varies in size and complexity and scope. The project plan outline will be different for each project, as will the documents required for each project. Depending on the client that you were working for or whether it is an internal project- the documents will vary. Here are some examples of project documents that are commonly drawn up :. Project charter: This document can be seen as a formal contract or agreement which gathers aspects related to project initiation with a client. This document will include factors such as the project name, goals, brief description, deadlines, resource requirements etc.

Project management plan: This is the all-encompassing plan to the project. Project scope plan: This document outlines the project objectives and its scope to facilitate its ability to deal with the changes that occur in the project. Project team plan: This document is essentially a who is doing what visualisation for members.

Project work plan: this document outlines and keeps track of all of the activities, work, durations, costs and milestones involved in the project and serves as a guide. It may outline the product testing approach, quality policies, quality metrics etc. Project risk plan: The risk plan is probably one of the most important documents to a project. It outlines all potential risks and their possible solutions so that their negative impact is less and if they do happen to occur.

A project management plan template and document templates are widely available to use as reference points or to save you time drawing up reports from scratch. With Sinnaps, the community shares these templates that you can export to excel and modify to the specific requirements of your project. The Sinnaps online project planning app optimises the management of your projects by making them more efficient and effective through project management software benefits which include automatic calculation of the critical path, constant updates , time-saving and the fact that it is cloud-based, meaning none of your data will be lost.

Sinnaps can help you to create a simple project plan and become a project planning expert.

Fundamentals of Project Planning and Management

The app is cloud-based , meaning that there is no specific installation required. Adding to this, all of your information is stored on the cloud along with project reports and documents, so you do not need to fear losing vital information to your project. The online app presents an effective and efficient way to plan your projects on an updated version of the traditional Gantt Chart known as the Gantt-flow. The Gantt-flow is a platform where a project team can input the tasks that form part of the whole project. Task relationships and interdependencies are clearly outlined for all involved to consult.

Team members and resources are assigned to each task and bottlenecks are identified. A sound basis for effective record keeping will facilitate the understanding of lessons learned which supports continuous improvement, thus adding value to organisational aspirations and objectives. Delegates attending this course will need to have attended and successfully passed the Foundation examination.

Welcome to Fundamentals of Project Planning and Management

Delegates are required to provide proof of passing the Foundation examination. Delegates are also required to bring a form of photographic identification to show the invigilator. Failure to bring either proof of passing Foundation or photographic identification may result in not being able to sit the examination. Should you have any questions, please contact QA Exam Administration by email: exam. Delegates must bring this book with them to the course. This page document is the basis for the course as well as the Practitioner Exam.

Ideally delegates will have read this document but they must be familiar with the entire book. The course uses QA's unique multimedia case-studies and accelerated-learning techniques to ensure that theory is embedded and delegates feel confident in the practical application of learning points. Additional evening work will be required in the form of consolidation reading and mock examination questions. The evening work is an integral part of the course and delegates should expect to spend approximately two hours on these activities each evening.

Project Planning, Scheduling & Control

The evening work is aimed at helping effective preparation for the examination. Delegates are introduced to the world of projects and capital expenditure. The following key areas are covered:. Identification 2. Coding 3. Integration and impact analysis incl. Impact resolution. Its reliance on Monte Carlo analysis 2. The two elements of QSRA 3. Process — stages and their characteristics 4. Outputs Probability Charts and Tornado Charts.